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Destination Wedding Information

Destination Wedding Timeline

Destination wedding planning is a lot of fun, but understanding the timeline can sometimes be difficult, and not knowing what will happen when can cause undue stress. From the time you choose your destination to the moment you say “I do,” here’s a helpful destination wedding timeline to follow to ensure you’ll have the wedding you are dreaming of.

12 to 18 months before the big day:

This is the time to find your resort and wedding package. Destination weddings are getting more and more popular and date availability is going fast. Therefore, the earlier you save your date, the better the chances of getting your number one wedding ceremony venue and wedding reception choice.

Once you have picked your preferred date, time, and venue, you will need to secure the rooms at the resort. A room block contract is most likely the better option as it will mean that those rooms are yours and will be saved for your group at preferred rates.

Wedding set up in blue and gold set up on a rooftop terrace with view of the ocean and mountains
Choosing the right resort for your wedding will set up the vibe of the festivities. Venue: Sandos Finisterra

9 to 12 months before the big day:

You should prepare your guest list and send your invitations within that time frame. You want to give your guests plenty of time to plan and save for the trip. Flight schedules usually come out around 11 months prior to the departure date and it is also normally when the best rates are available.

4 to 8 months before the big day:

You can use this time to plan and prepare your wedding vision. Start thinking about the decor, flowers, and seating arrangement you would like for the ceremony and reception. This is also the time that a lot of couples start stressing as they are not hearing from their resort wedding coordinator as much as they would like. Remember, they handle multiple weddings every week, so chances are that they have hundreds of couples to help before you. 

3 to 4 months before the big day:

Your release date for your room block should be within that time frame. Therefore, you want to make sure that your guests have booked their room at the specially negotiated rates before you let (if needed) your reservations go. Your wedding travel coordinator will remind you of this, so no need to stress!

wedding set up in a palapa with ocean view, golden chairs and tropical flowers
Get ready to create the wedding of your dreams! Venue: Dreams Vista Cancun

2 to 3 months before the big day:

Now you should certainly be excited! This is when you will start working on the details of your events with your wedding coordinator. They normally get in touch with you around the 3-month mark. This is where the fun begins!

4 to 7 days before the big day:

This is the time frame you will be requested to arrive at the resort depending on the type of ceremony you chose. You will have a meeting with your coordinator and put the final touches on all the wedding event details. Your guests will normally arrive a couple of days after you.


The time has arrived. Get all dressed up and go say I DO! This is your day, so enjoy it and have fun. You are the star of the show today.

We truly hope you found our destination wedding timeline useful. If you need any further assistance or guidance for your destination wedding drop us a line. Also, get the inspo you need by visiting our Youtube Chanel where you will find tons of videos of beach resorts and venues, or stop by our Pinterest to find ideas for your vision board!

Get in touch, we love to help!

Jeff Lanno

Having worked in travel agencies for the past 15+ years, this morphed into managing groups and wedding groups. Travel is my passion. I backpacked the world for 7 years in my 20s and now keep going as much as family life permits it! I visited more than 35 countries (so far), 4 continents (so far) and lived in 6 countries (so far). My goal is to make the travel and destination wedding experience a beautiful and a memorable experience. I love helping people discover new places and experience new things. I can work with people from the USA and Canada, and I am a legally certified Canadian travel agent with an OPC license from Qc.

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